Minutes: Community Senior Center

(Ed. note. In preparation for the meeting tomorrow morning at the Fire Station, I have published the prior month minutes.)


COMMUNITY/SENIOR CENTER PLANNING COMMITTEE

(FRIENDS OF THE EVANSVILLE COMMUNITY/SENIOR CENTER)

January 1, 2007

1. MINUTES

The minutes of the December 21, 2006 meeting were corrected and approved.

2. SITE PRESENTATIONS

Cliff Woolever presented a concept drawing for a 7,000 square foot building attached to Evansville Manor. Questions were raised regarding amount of parking and compatibility with the surrounding neighborhood. The Manor intends to break ground for their addition in the Spring of 2007. The Committee would need to indicate its intention of continuing to pursue this site by the end of January.

Greg Helgesen presented a concept for a stand-alone 6,200 square foot building on the former Co-Op site, possibly co-located with a new Post Office and other businesses. Questions were raised regarding zoning status and possible purchase of the property by the Community/Senior Center.

The Post Office has 3 years remaining on its current lease. The Library is considering expansion into the current Post Office site in 2010.

Committee members briefly discussed each option, raising questions about size of facility, ownership vs. leasing, expandability, potential of a co-located swimming facility, timing, operating costs, fundraising for construction and outfitting and relationship to the TIF District.It was agreed that the next meeting would be devoted to a detailed discussion of these and other site related an organizational issues.

3. ORGANIZATIONAL STRUCTURE

Boris Frank drafted Articles of Incorporation and By-Laws. They were reviewed by David Ross who made several minor changes.

Attorney Ross will serve as the initial registered agent and will file the Articles with the State, with the current Community/Senior Center Committee serving as the initial Board of Directors.

Boris Frank will present revised Articles and By-Laws at the next meeting.

4. OPERATIONS AND ADMINISTRATION

Boris Frank will draft a preliminary operating budget for the Center.

Following corporate filing, a post office box will be secured for the Friends.

Boris Frank will explore securing Officers and Directors Liability insurance.

5. FISCAL AGENT

Subject to clarification of how any interest earned on deposits is dispersed, it was agreed that the South Central Wisconsin Community Foundation should be considered as fiscal agent for the project until formal 501(c)(3) status is achieved. Eleaine Strassburg will seek clarification of that issue.

6 COMMITTEE STRUCTURE

Mayor Decker will continue to seek additional Committee members, especially representatives of surrounding Townships.

Corporate officers will be elected at the next meeting

7. RELATIONSHIP WITH DONOR

David Ross will contact Kent Knutson to discuss written formalization of the relationship between the donor and the Committee.

8. NEXT MEETING

The next meeting of the Committee is scheduled for 8:30 AM, Tuesday, January 23rd at the Evansville Fire Station.