Minutes: Finance and Labor; August 7, 2006

Finance and Labor Relations Committee

Regular Meeting

Monday, August 7, 2006 5:30 PM

City Hall, 31 S. Madison Street, Evansville, WI

MINUTES
Chairperson Cothard called the meeting to order at 5:30 PM. Present were Chairperson Cothard, Ald. Braunschweig, and Ald. Juergens. Staff present: Eric Jepperson, Finance Director, and Jim Beilke, Clerk/Treasurer. Mayor Decker and Ald. Sornson were present in the audience.

Approval of Agenda

The agenda was approved as printed

Approval of Minutes

Motion by Juergens, seconded by Braunschweig, to waive the reading and approve the minutes for the regular meeting on July 10, 2006, as printed. Motion passed.

Citizen appearances other than agenda items listed - None

Water & Light Department Bills

Motion by Cothard, seconded by Juergens, to approve the Water & Light bills in the amount of $644,153.04 and authorize their payment. Motion passed.

City Bills

Motion by Cothard, seconded by Juergens, to approve the City bills in the amount of $304,442.28 and authorize their payment. Motion passed.

Unfinished Business

The committee reviewed the status of insurance/collateral covering city’s deposits, and the consensus was to remove this item from the monthly agenda, because if there were a problem, the finance director would present the insurance/collateral report before the Finance Committee to address the issue.

The consensus was to remove the report on the status of revised Employee Handbook until the new city administrator is hired.

The motion regarding Resolution #2006-8 remained on the table because the new youth center construction project was not completed.

Mayor led the discussion regarding insurance company denial of coverage for MIG/Dewane Landfill Superfund Site. There was no formal record noting the denial from Wausau Insurance Company to pay for the city’s cost in the amount of $45,000 to clean up the MIG/Dewane Landfill Superfund Site. The city attorney advised it is not worth pursuing this matter further.

New Business

Motion by Cothard, seconded by Juergens to recommend to Common Council the approval of a proposal for professional services to revise TID No. 6. The Plan Commission approved an industrial type TID. Now, the city wants to change TID No. 6 as a mixed-use TID. Motion passed.

Motion by Cothard, seconded by Juergens to recommend to Common Council the approval of a proposal for professional services to create TID No. 7. Motion passed.

Motion by Cothard, seconded by Juergens to approve City Attorney and City Engineer expense for preparation of future Department of Transportation and Department of Commerce grant applications. The Committee was concerned about controlling costs.

Motion by Cothard, seconded by Braunschweig, to include (1) approving only industrial development relative to TID No. 7 and (2) requiring monthly reports showing all costs for these grant applications. Motion passed.

The original motion, as amended, passed.

Motion by Cothard, seconded by Juergens to recommend to Common Council to approve Resolution #2006-25, amending the adopted 2006 city budget to fund the construction of a restroom/shelter structure and addition of playground equipment at Countryside Park beginning in September 2006. The Committee raised the issue of the Park Board running out of money for park projects. They made it clear that when the park’s designated monies runs out, there will be no monies from other fund balances for park projects. Motion passed.

Motion by Cothard, seconded by Juergens to recommend to Common Council to approve Resolution #2006-31, amending the adopted 2006 city budget to increase the appropriation for 10-5114-740, Tax Refunds. Motion passed.

Motion by Cothard, seconded by Juergens to recommend to Common Council to approve Resolution #2006-33, amending the Adopted 2006 City Budget to Increase the Appropriation for the Pool/Park Store Maintenance Expenses by $5,475. Motion passed.

The Committee reviewed the 2006 Adopted Budget and make recommendations for the 2007 budget per Resolution 2006-16. Additionally, they reviewed five-year (2007-2011) capital plan.

Motion by Cothard, seconded by Braunschweig, to contact Public Administration Associates, LLC (PAA) for their service to find candidates for the city administrator position. Motion passed.

The Committee discussed the Municipal Code Corporation proposal for supplement No. 2. The consensus was to maintain our municipal code in-house. Staff was instructed to come back with a plan.

The Committee discussed temporary budget preparation assistance. The consensus was to talk to Jennifer Petruzzello about using her services.

The Committee discussed the status of Mezera federal lawsuit. Mezera filed a lawsuit against a police officer and the city, claiming the police officer released protected driver’s license information to an unauthorized individual.

Adjournment.
Motion by Cothard, seconded by Juergens, to adjourn at 6:58 PM. Motion passed.

Prepared by:

James Beilke

City Clerk/Treasurer

The minutes are not official until approved by Finance and Labor Relations Committee at the next regular meeting.