EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES SPECIAL MEETING
8 February 06
1. Call to Order
V. President Rich Banton called the meeting to order at 5:35pm. Board members present: Rich Banton, Wally Shannon, Gwen Clendenning, Kim Miller, and Bridget Rolek. Absent: Heidi Carvin and Eloise Eager.
2. Modification of Personnel Policy- Section H
The section of the personnel policy for non-union library staff pertaining to the use of sick leave for family leave was unclear. Although the board discussed sick leave and family leave during recent meetings, it was not clearly defined in the final policy. Based on wording from the City employee policy and from the Dept of Labor Family and Medical Leave Act, R. Banton moved to modify Section H of the personnel policy by adding the following paragraph: “When the leave requested is a “family leave” for the purpose of caring for a seriously ill or newborn/ newly adopted or foster child or a seriously ill spouse or parent, or a “medical leave” due to the illness of the employee, current sick leave provisions may apply and, as such, may be substituted in part or in whole for leave provisions afforded by the Federal Family and Medical Leave Law. In instances where accrued sick leave benefits do not apply or where accrued sick leave is insufficient to cover the duration of leave, the provisions and conditions of the Federal Family and Medical Leave law apply.” K. Miller seconded the motion. All in favor, none opposed. Motion carried.
3. Approval of Family and Medical Leave for Bridget Rolek
The request is to use 12 weeks of sick leave for post adoption leave starting 16 Feb 06 to 11 May 06. B. Rolek and the Board discussed how her duties and activities would be covered during that time. Tina Kakuske, the Adult Services Librarian, is the back up person in B. Rolek’s absence. She will shift some of her duties to cover the librarian activities and other staff will spend additional time at the circulation desk and other areas as needed. Some infant, teen and senior programs will be cancelled until mid May. Meeting attendance will be on an as needed and staff availability basis. There are several contingencies in place with staff at Eager Free Public Library and Arrowhead Library System in Janesville to cover library activities during the librarian’s absence. R. Banton requested a written summary be provided to the Board. D. Eager moved to approve the tentative leave request to use 12 weeks of sick leave as post adoption leave starting on or about 16 Feb 06 to 10 May 06 if the adoption occurs as planned. K. Miller seconded the motion. All in favor, none opposed. Motion carried. R. Banton requested B. Rolek inform T. Kakuske that the board recognizes that she will have additional work and it will likely be stressful at times and that she should feel free to contact the Board President or Vice President so that we can be aware of how things are going and can help in anyway possible to resolve any problems or concerns that may arise.
W. Shannon moved to adjourn the meeting. G. Clendenning seconded. All in favor, none opposed. Motion carried. Meeting adjourned at 6pm.
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