Minutes: Evansville Youth Center Advisory Board--Sept 2007

Evansville Youth Center Advisory Board

Meeting Minutes

September 27, 2007

Call to order by President Dave Rossmiller at 06:05pm

Roll call Present--Dave Rossmiller, Tina Rossmiller, Sandi Konkel, Erin Savaske, Tracy Schroeder (EYC Director) and Don Clark (YMCA of Northern Rock County COO) Absent--Chris Ehle and Rob Savaske

Approval of minutes as written

Director's report by Tracy Schroeder--open house on Aug. 30 went very well. It was a good partnership with the middle school. The open house had over 30 kids with parents attend. The kids signed up for a chance to win a private party at the center. Hannah Sobeski won. Katie Barbour's (former assistant) last day was Aug 10. Katie has left to go to Africa to study. She still sends the kids emails and they look forward to hearing all the things she's doing there. James Farley has started as new assistant director. James has been a good fit for the center already. James comes from the YMCA of Northern Rock County where he was day camp director. Tracy has ordered $300+ in craft supplies. This is with the money we received from the Millie Tait Charitable Fund grant. Fundraiser letters will be going out in November in the water and light bill. The electrician has installed the new 4 foot light fixtures in the center. They are all covered and more energy efficient (not to mention a lot safer!!) The lights make the center brighter!! The electrician, also, installed new light fixtures in what will be the craft room and hallway.

Financials by Don Clark--July will look like a loss due to the fundraiser costs, but when you look at the August financials you will see where the revenue from the fundraiser balances that out and shows the profit. At the end of August we were operating still on the positive side and we are right on track where we should be. Don pointed out that over the next few months we will see the expenses from the improvements that are being done on the building (i.e. new light fixtures)

Funding letters--Tracy Schroeder presented the board with the final version of the funding letters for approval. Letter was approved and will now be sent to the printers to go out in the November water and light bills. Tracy, also, reminded board members to turn in there 10 names that are they are going to personally send the letters to and Tracy will get the cover letters ready for the board members to sign.

Kringle fundraiser--Chris Ehle was not at the meeting to present this info.

Any other business--Sandi Konkel passed on some information about a fundraiser that is on the table for next year. Don Clark is going to sponsor a trip for the kids from Evansville to go to the YMCA over Christmas break. This will give the kids a chance to try out the new pools at the YMCA and use the gym. Thanks Don!! Board discussed what the center should do for Halloween. The center will host a party before Halloween and do a costume contest and have other activities for the kids to do. Sandi Konkel will be donating a fall chocolate house to be raffled off at the YMCA.

Adjournment by Dave Rossmiller at 07:00pm.

THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED BY THE EYC ADVISORY BOARD AT THE NEXT REGULAR MEETING.