Minutes: Friends of the Evansville Community/Senior Board

FRIENDS OF THE EVANSVILLECOMMUNITY/SENIOR BOARD

March 9, 2007

Board members present

Gordon Andrew, Karen Bass, Dave Fellows

Phil Hamilton, Phil Kress, Janis Ringhand, Elaine Strassburg

1. MINUTES

The minutes of the March 9 Board meeting and the March 11, 2007, Strategic Planning meeting were approved.

2. DONOR RELATIONS

Janis Ringhand sent the attached letter to Kent Knutson of Edward Jones Co., seeking clarification and confirmation of a number of issues raised by the Board. A response is expected soon.

Kent Knutson informed Janis Ringhand that an interest bearing checking account, currently yielding 4.5%, can be established at Edward Jones to serve as the operating account for the Friends. Boris Frank was asked to open the account.

3. PROGRAMS AND PARTNERSHIPS COMMITTEE

The Committee met twice and developed recommendations and a “wish list” for interim and long range programs and services, and suggested facilities to be provided to the architect. (Copies are attached)

It was agreed that the information generated by the Committee would be shared with the Primetimers on April 24th for their review and recommendations.

Boris Frank contacted the Executive Director of the County Council on Aging to inform them of progress.

The Committee will meet immediately following the Primetimers meeting on April 24th to determine next steps, including the possibility of reconfiguring the current school space, utilizing school facilities and forging a programming relationship with the Rock County YMCA.

4. SITE SELECTION AND BUILDING COMMITTEE

The Committee met April 10th.

All Evansville real estate brokers were informed that a suitable site for the Center is being sought. The former Roller Rink site was suggested. It was agreed that this site would not be ideal and should not be pursued at this time.

The Committee recommended:

Entering into negotiations with Greg Helgesen regarding possible purchase of the former Co-Op property or lease of a building constructed on the site. (Approved)
Engaging a consulting architect. (Approved Boris Frank developing a list of candidates and initiating the selection process)
The Committee will interview applicants and bring recommendations to the Board.

Retaining an attorney to represent the Friends. (Approved Phil Kress engaging Attorney Walter Shannon at an hourly rate of $180)
Janis Ringhand will contact Baker Manufacturing to determine their plans for the property located between the plant and the Helgesen site.

5. PRIMETIMERS

Members of the Program and Partnerships Committee and the Board will meet with the Primetimers on April 24th to inform them of progress and seek their advice regarding interim and long range program interests and needs.

Kent Knutson of Edward Jones, Tom Den Boer of the YMCA and Heidi Carvin, Superintendent of Schools, will be invited to attend the meeting. (Boris Frank will extend invitations)

6. CORPORATE MATTERS

The IRS 501(c)(3) application draft has been completed and is currently being reviewed by Janis Ringhand and David Ross.

Post Office Box #160 has been opened. Keys are held by Janis Ringhand and Elaine Strassburg.

A draft 2007 budget was approved. (Attached)

The Executive Committee was asked to seek a quarter-time administrator for the Friends. A draft job description is attached. Board member comments and suggested candidates should be forwarded to Janis Ringhand

7. FUNDRAISING AND PUBLIC INFORMATION

Boris Frank will bring draft fundraising and public information plans for consideration by the Finance Committee and the Board..

Janis Ringhand will prepare an update article for the Review.

A Town Hall informational meeting will be scheduled when an architectural firm has been engaged.

8. NEXT MEETING

The next meeting of the Board will be held at 8:30 AM on Thursday, May 3rd at City Hall..