Library Corner: Briget Rolek Resigns; Search Committee Formed; Discussion of facilties planning

EAGER FREE PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

30 May 2006

1. Call to Order.

Eloise Eager called the meeting to order at 5:30pm. Board Members present: Eloise Eager, Heidi Carvin, Diana Eager, Gwen Clendenning, Wally Shannon, Rich Banton, Bridget Rolek. Kim Miller arrived at 5:40pm.

2. Approval 25 April 2006 Minutes.

H. Carvin moved to approve the minutes from the 25 April 2006 Board meeting. W. Shannon seconded. All in favor, none opposed.

3. May Bills.

H. Carvin moved to pay the March bills. W. Shannon seconded. No discussion. Roll call vote: Aye: E. Eager, H. Carvin, D. Eager, W. Shannon, R. Banton, G. Clendenning, K. Miller. None opposed. Motion carried.

4. Librarian report.

Summer library reading program theme is Paws, Claws, Scales and Tales.

5. Acceptance of resignation of Bridget Rolek, Library Director, as of 23 June 06.

R. Banton moved to accepted B. Rolek’s resignation (with regret). D. Eager seconded. All in favor, none opposed. Motion carried.

6. Discussion of hiring process for new director.

It is a requirement that communities with a population of 5,000 or greater have a library director with a master’s degree. Salary discussion ensued. Currently, the director’s salary is 10% below that for Wisconsin communities of comparable size. Discussed wording of job announcement. Will be posted on a private library list serve (WI wide), MI, IL and WI Library colleges, WI education career access site and Janesville or WI State Journal newspaper. Deadline for responses is 26 June 06.

Interview panel will be E. Eager, K. Miller, B. Rolek, and replacement person for H. Carvin (term up in July). In addition, Doug Zweizig, Ruth Ann Montgomery and someone from the Primetimers group may be invited to participate. E. Eager will head the interview committee and will talk with D. Zweizig, B. Rolek will talk to R. Montgomery and H. Carvin will contact the Primetimers.

W. Shannon moved to approve the revised posting for the library director position including a $40-43K salary range, Master’s degree requirement and 26 June 06 deadline. H. Carvin seconded. All in favor, none opposed.

7. Appointment and Compensation of Interim Director.

Summer is the busiest time of year at the library. Discussed coverage of various activities. 200 hours are currently budgeted for Summer Library person. They may be able to add some hours. Ruth Ann Montgomery has offered assistance. H. Carvin made a motion to appoint Tina Kakuske as the interim Director at $16.50/hr with 40 hours of overlap with B. Rolek as determined between them. T. Kakuske will have the authority to adjust staff hours as needed to meet library needs until a new director is hired. K. Miller seconded. Roll call vote: Aye: E. Eager, H. Carvin, D. Eager, W. Shannon, R. Banton, G. Clendenning, K. Miller. None opposed. Motion carried.

8. Approval of 2007-2011 Capital Plan for the library.

Some changes needed. Move $25k for architechs and plans from 2006 to 2007. Building purchase would likely be in 2009 (lease is up then) with construction starting in 2010. Will need to revise sq. ft. costs at a later date. The process is that the City negotiates with the owner re building purchase and land. City informs Director and Board at some point. There may be meetings that the Director or Board member may need to sit in on but City handles all negotiations. H. Carvin moved to approve the 2006 Capital budget. W. Shannon seconded. Roll call vote: Aye: E. Eager, H. Carvin, D. Eager, W. Shannon, R. Banton, G. Clendenning, K. Miller. None opposed. Motion carried

9. Discussion of 2007 Operating Budget.

Income from County funds has decreased (amount is based on circulation, not population). Cross over borrowing has increased. Will have to pay 4% increase for all union employees. Currently budgeting for a library employee to take health and dental coverage but currently none are. May be able to reduce amount budgeted for reference books. 100% increase in postage. Will have to mail overdue notices after a few phone/email notices. Won’t be able to just send notices twice a year after we are in the new system.

10. Draft agreement for participation in the Integrated Library Automation System. Will get actual numbers and then make some decisions. Group is awaiting vendor bids. Will wait to make a final decision.

11. Update on selection of ILS software vendor.

Innovative and Dynix are the 2 vendor choices. One has a more user-friendly customer interface, the other is harder to use but allows for more complex reporting. Both are good companies.

12. Adjourn.

K. Miller moved to adjourn. G. Clendenning seconded. All in favor, none opposed. Motion passed, 7:15pm.

Next meeting will be 27 June 2006 at 5:30pm.

Minutes submitted by Secretary K. Miller with assistance from R. Banton.